You’ve just left a job interview. You answered all of the interview questions well and struck up a good rapport with the hiring manager. You got it right! That’s fantastic, but you’re not done yet. In fact, whether it’s fair or not, most hiring managers pay close attention to whether you send an interview thank you email after the session.

What is our recommendation? Write a fantastic interview thank you note as soon as possible after the interview. Below are some pointers for writing the perfect thank you email, as well as a template to get you started.

Why should you send a thank you note following a job interview?

Career coaches with over 20 years of corporate experience, believes there is no good reason not to send a thank you note after every interview—and plenty of reasons why you should. For one thing, it’s good business practice: “It’s almost like if you invite someone in your home, and then they’re leaving your property and don’t say anything as they walk out the door,” They selected you to move forward and have a conversation with, so it deserves a thank you.

According to career coaches, one major advantage of the effort is that it immediately distinguishes you from other candidates who do not send a follow-up email. “After every interview, they always ask clients, ‘Did you remember to send a thank you note?'” “And 80 to 90% of the time, they hear, ‘Oh, I forget’.

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It also allows you to build on the rapport you established during the interview by reminding the hiring manager who you are, what you discussed, and why you are a good fit for the job and company.

Finally, a thank you note can help dispel any doubts you may have had about your conversation. Maybe you forgot to ask about a specific aspect of the job, or maybe you flubbed an answer and need to clarify it—here’s your second chance. “I had someone who did very well on the technical interview, but they missed a question.” “They went home, continued to figure it out, and then sent a note sharing their findings,”. “Wow, that’s impressive. That is someone you want on your team.

Even if the interview went well, sending a thank you note is always recommended. “Even if the interview went so awesomely that they offered you the job on the spot, you should be sending a thank you note,”. Furthermore, you will not be sorry for making the extra effort to express your gratitude and excitement.

Interview thank you email template

Subject: Thank You for the Interview Opportunity

Dear [Interviewer’s Name],

I hope this email finds you well. I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure to speak with you and learn more about the exciting work your team is doing.

I am even more enthusiastic about the possibility of contributing to [Company Name] after our conversation. The insights you shared about the company culture and the role’s responsibilities have only heightened my interest. I am confident that my skills and experience align well with the requirements of the position, and I am excited about the prospect of bringing my [specific skill or experience] to your team.

I appreciate the time you took to discuss my qualifications and answer my questions. Our conversation reinforced my belief that [Company Name] is the ideal place for someone with my background, and I am eager to contribute to the team’s success.

Thank you again for considering my application. I look forward to the possibility of working with [Company Name] and contributing to the success of the [specific project, team, or initiative] we discussed.

Please feel free to reach out if you require any additional information or if there are further steps in the interview process. I am available at [your phone number] or [your email address].

Once again, thank you for the opportunity, and I look forward to hearing from you.

Best Regards,

[Your Full Name] [Your Contact Information]

6 tips for sending an interview thank you email

Certainly! Sending a thank-you note after an interview is a crucial step in the job application process. Here are six tips to help you craft an effective and thoughtful thank-you note:

Timeliness is Key

• Send your thank-you note promptly, ideally within 24 hours of the interview. This shows your appreciation and keeps your candidacy fresh in the interviewer’s mind.

Personalization

• Personalize your message by mentioning specific details from the interview. Reference a particular topic, project, or aspect of the conversation to demonstrate your genuine interest and engagement during the interview.

Express Gratitude

• Begin your note by expressing gratitude for the opportunity to interview. Acknowledge the time and effort the interviewer(s) invested in meeting with you. A simple “thank you” can go a long way in conveying your appreciation.

Reiterate Your Interest

• Reaffirm your enthusiasm for the position and the company. Briefly mention key aspects of the role or the organization that align with your skills and career goals. This reinforces your genuine interest in the opportunity.

Clarify Points or Provide Additional Information

• If there were any points of discussion during the interview that you would like to clarify or if there’s additional information you feel would strengthen your candidacy, use the thank-you note as an opportunity to address these points concisely.

Professional Tone

• Keep the tone of your thank-you note professional and courteous. Ensure that your language is clear, concise, and free of any grammatical errors. A well-written note reflects positively on your communication skills.

Remember that a thank-you note is not only a gesture of courtesy but also a strategic tool to reinforce your qualifications and leave a positive impression on the interviewer. Tailor your message to the specific details of the interview, and use it as a final opportunity to showcase why you are the ideal candidate for the position.

Sample – interview thank you emails

So, how does this template look in action? Here are some sample thank you notes to help you create your own perfect email.

A short thank you email template

Subject: Thank You for the Interview

Dear [Interviewer’s Name],

I wanted to express my gratitude for the opportunity to interview for the [Job Title] position. It was a pleasure discussing [specific topic] and learning more about [Company Name]. I’m excited about the prospect of contributing my skills to your team.

Thank you again, and I look forward to the possibility of working with [Company Name].

Best Regards,

[Your Full Name]

A job title specific interview thank you email template

Subject: Thank You for the [Job Title] Interview Opportunity

Dear [Interviewer’s Name],

I appreciate the opportunity to interview for the [Job Title] position at [Company Name]. Our discussion about [specific topic] and the insights you shared into [Company Name]’s vision further fueled my enthusiasm for the role.

I am eager to bring my [specific skills/experience] to the [Job Title] position, and I am confident in my ability to contribute to [Company Name]’s success in this capacity.

Thank you once again for considering my application. I look forward to the possibility of joining the [Company Name] team.

Best Regards,

[Your Full Name] [Your Contact Information]

Following your interview, the tone is set by your thank you note. Don’t skip it, whatever you do. Use the template above to remind the hiring manager of your qualifications and to demonstrate your concern.